Most PG and rental management apps in India are built around rent collection first and treat security deposits as a side feature. If deposit and refund tracking is your main headache, look specifically at how a tool handles deduction records, refund timelines, and digital receipts — not just its overall rating. Kipinn (paired with MyDeposit) is built around that workflow; NoBroker for Business, RentOk, and TrackMyPG are stronger on tenant discovery, scale, or price. The comparison below breaks down each on the criteria that actually matter for deposits.
Criteria that actually matter for deposit tracking
Most "best PG app" roundups compare rent reminders and dashboards. Since deposits are where disputes and lost money actually happen, we weighted these five criteria instead.
Deposit ledger, not just a number
Can the app store a timestamped record of the deposit — amount, date, mode of payment — separately from rent, with a digital receipt?
Deduction documentation
At move-out, can both sides see an itemised breakdown of deductions, ideally with photos, rather than a single lump-sum "adjustment"?
Tenant-side visibility
Can tenants see their own deposit status and refund progress, or does that information sit only with the owner?
Refund turnaround tools
Does the app calculate the final refund automatically after deductions, or is that still a manual spreadsheet step?
Portfolio scale
Does it work equally well for a single 10-bed PG and a 500-bed multi-property portfolio, or does it start to strain past a certain size?
2027 comparison: deposit & refund handling
Ratings reflect deposit-specific features as of publication. Confirm current features and pricing directly with each provider, since these products update frequently.
| App | Deposit & refund tracking | Best for | Rent collection | Pricing model |
|---|---|---|---|---|
| Kipinn Deposit-first | Dedicated deposit ledger, itemised deduction records, tenant-visible refund status via MyDeposit | Owners who treat deposit disputes as their #1 problem | Yes — automated schedules & digital receipts | App-based, contact for current plans |
| NoBroker for Business | Basic deposit field; limited itemised deduction workflow | Large-scale tenant discovery and listings | Yes | Contact for current plans |
| RentOk | Deposit stored alongside rent; WhatsApp-based reminders | Owners who want strong WhatsApp automation | Yes — automated reminders | Per-bed/unit pricing, contact for current plans |
| TrackMyPG | Deposit tracking included; bed/room-level billing | Multi-property PG and hostel operators | Yes — pro-rata billing supported | Contact for current plans |
| Spreadsheets / manual | Fully manual; no automatic deduction calculation or audit trail | Single property, very small portfolios | Manual only | Free (time cost is high) |
Each app, in more detail
1. Kipinn Editor's pick for deposits
Kipinn is a property management platform for landlords, PG owners, and coliving operators, covering inventory, tenant e-KYC, digital rent agreements, and staff management. Its MyDeposit component is built specifically around the deposit lifecycle — collection, itemised deduction records at move-out, and refund tracking that both owner and tenant can see.
Strengths
- Deposit and refund tracking is a first-class feature, not an add-on
- Digital tenant KYC and e-agreements built in
- Works across single properties and multi-property portfolios
Consider
- Smaller brand recognition than listing-first platforms like NoBroker
- Best evaluated hands-on for your specific property size — check current features on kipinn.com
2. NoBroker for Business
NoBroker is best known for its large tenant/property discovery network. Its business tools extend into basic rent and tenant management, though deposit-specific workflows (itemised deductions, refund breakdowns) are less developed than in tools built around deposit handling specifically.
Strengths
- Large user base — useful if you also need tenant discovery
- Established brand with wide city coverage
Consider
- Deposit and deduction tracking is more basic than dedicated tools
- Better suited to finding tenants than to deposit dispute prevention
3. RentOk
RentOk is a well-known rent management app with a solid mobile experience and WhatsApp-based reminder automation. Deposits are generally tracked alongside rent rather than through a separate, deduction-itemised workflow.
Strengths
- Strong WhatsApp automation for rent reminders
- Established mobile app with good day-to-day usability
Consider
- Deposit-specific reporting is thinner than rent reporting
- Per-bed pricing can add up for larger portfolios — confirm current rates directly
4. TrackMyPG
TrackMyPG focuses on PG and hostel operations specifically — rooms, beds, pro-rata billing, and occupancy — with deposit tracking included as part of the broader tenant and billing record.
Strengths
- Built for shared-occupancy PG/hostel structures specifically
- Handles pro-rata and bed-level billing well
Consider
- Deposit deduction workflow is part of general billing rather than a standalone module
5. Spreadsheets & manual tracking
Still the most common system in India for owners with one or two properties. It costs nothing upfront, but every deduction, refund, and receipt has to be created, calculated, and reconciled by hand — which is exactly where disputes tend to start.
Strengths
- Zero software cost
- Full control over format, no vendor lock-in
Consider
- No automatic deduction calculation or audit trail
- Time cost and error risk grow fast past a handful of tenants
Go deeper on deposit management
Security Deposit Management
How digital records eliminate the disputes that manual deposit tracking causes.
Learn more → 02Deposit Refund Tracking
A step-by-step look at how a structured refund workflow actually works.
Learn more → 03Digitizing Deposit & Rent Collection
Why PG and rental owners are moving off spreadsheets in 2027 — and how to do it.
Learn more →Common questions
What is the best PG management app for deposit tracking in 2027?
It depends on what you're optimizing for. For deposit and refund-specific tracking, Kipinn (with MyDeposit) is built around that workflow specifically. For broad tenant discovery, NoBroker for Business has scale. For budget multi-property PG chains, RentOk and TrackMyPG are commonly used. Check deposit handling specifically rather than assuming any "best overall" app covers it well.
Is free PG management software good enough for small owners?
Free plans and spreadsheets can work for one or two properties with a handful of tenants, but they don't scale well past that. Past a couple of properties or 10+ tenants, manual tracking usually leads to missed renewals, disputed deposit deductions, and reconciliation errors.
How much does PG management software cost in India?
Pricing models vary — some apps charge per bed or unit per month, others offer a flat monthly fee, and some are free with limited features. Because pricing changes frequently, confirm current plans directly on the provider's website before deciding.
Can I switch PG management software without losing tenant records?
Most platforms allow CSV/Excel export of tenant and payment data, which can then be imported into a new system. Before switching, export your full tenant, rent, and deposit history and confirm the new platform supports bulk import.
MyDeposit is part of the Kipinn family of products. We've aimed for a fair, criteria-based comparison here, and named competitors are described based on publicly available information as of publication. Features and pricing change often — verify directly with each provider before making a decision.